Employment Opportunity - Financial Reporting and Accounts Receivable and Payable

Employment Opportunity

Financial Reporting and Accounts Receivable and Payable

Internal/External Job Posting – Bargaining Unit Position (NSGEU Local 161)

The Municipality of the County of Richmond is currently accepting applications for the full-time permanent Financial Reporting and Accounts Receivable and Payable Position. Please note that this is a unionized position and bargaining unit employees (NSGEU Local 161) are given priority consideration. External applications will only be reviewed if there are no qualified internal candidates.

Responsibilities

Working under the direction of the Director of Finance, the Financial Reporting and Accounts Receivable and Payable Clerk is responsible for providing financial, administrative, and payroll services and support to ensure the effective and efficient operation of municipal financial functions.

Specific duties include:

• Processing and monitoring accounts receivable and accounts payable transactions.
• Preparing, processing, and monitoring payroll to ensure staff are paid accurately and on a timely basis.
• Assisting with financial reporting and ensuring municipal financial records are accurate and up to date.
• Preparing and processing Arena receivables and ensuring revenue is collected in a timely manner.
• Processing and monitoring payments and expenditures in accordance with municipal policies and procedures.
• Providing administrative and financial support to the Finance Department as required.
• Responsible for maintenance of the assessment roll.
• Any other duties which the Municipality may require from time to time.

Qualifications

• Post-secondary education in Accounting, Finance, or a related field, or an equivalent combination of education and experience.
• Previous experience in accounts receivable, accounts payable, payroll, and financial reporting.
• Strong organizational skills with attention to detail and accuracy.
• Proficiency with Diamond Municipal Solutions Software and Microsoft Office applications.
• Ability to work independently and collaboratively in a team environment.
• Experience in a municipal environment is considered an asset.

Terms and Conditions of Employment

County Administration operates Monday to Friday from 8:30 a.m. to 4:00 p.m. The regular hours of work for this position are 35 hours per week. The Municipality has an approved salary scale for this position. Placement and incremental increases on the scale are based on qualifications, experience, and demonstrated ability to perform the responsibilities of the position.

For further details, the full job description can be found below.

Earliest Start Date: February 2, 2026

Application Process

Interested candidates should forward their resume by 4:00 p.m., Thursday, January 22, 2026, to:

The Municipality of the County of Richmond

Attn: Kathleen Jeffrey, Director of Finance

2357 Highway 206 Arichat, NS B0E 1A0

or via email to:

Employment Equity

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Municipality of the County of Richmond welcomes applications from Indigenous People, African Nova Scotians, and other Racially Visible Persons, Persons with Disabilities, and Women in occupations or positions where they are under-represented. Applicants are encouraged to self-identify.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly.

Job Description

Financial Reporting and Accounts Payable & Receivable

Finance

 Revision Date: November 9th, 2018

 Position Descriptions are intended to provide an outline of the general areas of responsibility and duties associated with a given position.  Position descriptions are not intended to capture the full breadth of tasks and/or assignments an employee may be directed to complete at any given time.  The Municipality of the County of Richmond reserves the sole and unfettered right to make changes to this position description, as required by the organization, without impact upon the employment relationship.

Overview

The Financial Reporting and Accounts Payable & Receivable position is responsible for providing financial, administrative, payroll services and support.  This includes processing and monitoring payments and expenditures and preparing/monitoring the administration of payroll.   Providing these services in an effective and efficient manner will ensure that municipal finances are accurate and up to date, that staff are paid in a timely and appropriate manner and that vendors and suppliers are paid within established time limits. Monitors and manages Arena Receivables and ensures revenue is received on a timely basis.

This position reports to the Manager of Accounting and Finance/Chief Financial Officer.

Behavioural Competencies

Behavioural competencies are how we behave, act, and think in the workplace. They are attained through formal and informal education and training, life and work experiences, and in our relationships. The core competencies required by this position include:

Customer Service                            Teamwork                             

Relationship Building                      Confidentiality

Accountability                                 Honest & Trustworthy                     

Communication                              Flexibility

 Outcomes and Key Responsibilities

(See “Schedule A” for significant tasks of this position)

1. The incumbent is responsible for all billings related to the Municipality including but not limited to: quarterly billings for water/sewer systems, semi-annually billings for taxes, regular billings for arena, or any other billings as required.

• Preparing billing batch in the system to print bills accurately and in its entirety
• Ensuring all bills are printed and are complete
• Sealing them in preparation for mail out
• Mailing
• Securing all billing/payables stock at competitive pricing and ensuring appropriate inventory is on hand.
• Collections of all arena billings and any miscellaneous revenue

2. The incumbent completes all payroll functions;

• Establish and maintain confidential employee files
• Ensures employees are paid in a timely manner
• Provide accurate payroll reporting and timely recording of salaries & benefit expenditures in the general ledger
• Ensures all CRA rules and specifications are met and adhered to
• Prepares regular payroll remittances along with T4’s annually

3. The incumbent performs the day to day processing of accounts payable transactions.

• Ensures that municipal finances are maintained in an effective, up to date and accurate manner.
• Enters invoices into the system in batch processing and prepares cheques for signatures
• Distributes cheques once signed to vendors

4. The incumbent maintains and administers various Financial Reports/ procedures for the Manager of Accounting and Finance as well as the CFO.

• Preparation of Tax Certificates as required
• Other reports as required
• Any and all other duties as required by Manager/CFO.

Qualifications

Post-secondary education in Office Administration/Accounting

Experience in providing administrative and clerical support including managing information and accounting procedures

Excellent knowledge in computer applications with experience in Microsoft Office

Positive communication skills in working with the public

Occupational Health and Safety courses in:  WHMIS, First Aid and CPR as well as other OHS training and certification as required for assigned tasks

 Terms and Conditions of Employment

 The Municipality has an approved salary scale for this position.  Placement and incremental increases on this scale are based on qualifications, experience and demonstrated ability to perform the responsibilities of this position.

The Municipality’s Personnel Policy should be referred to for additional information regarding conditions of employment. 

“Schedule A”

TITLE: Financial Reporting and Accounts Payable & Receivable

DEPARTMENT: FINANCE

REPORTS TO: Manager of Accounting and Finance/Chief Financial Officer 

 PAY SCALE: Senior Administrative/Senior Trade – Level 5

 SIGNIFICANT TASKS:

• Payroll Clerk duties encompassing the calculation, processing, and pay out of weekly payroll to municipal employees, stipends to Councillors, pension payments, as well as annual T4 preparation
• Accounts Payable duties including the posting of invoices, the creation of cheques, organizing for signing and any other payables related duties as required
• Creating and processing bills/invoices for Water and Sewer Districts quarterly (prior to bill date)
• Creating and processing bills/invoices for ALL Taxation accounts semi-annually (prior to bill date)
• Processing Assessment changes such as write offs, tax assessments adjustments
• All address changes to be completed bi-weekly (Single Address Initiative-PVSC), etc…
• Water Connection/Disconnection administration and processing
• Online payment collecting/posting – Weekly
• Sewer Listing Maintenance
• Mail Outs RE: Canada Post Processing (Tax/Water/Sewer Billings)
• Maintenance on Mortgage Accounts
• Journal Entries to record interest/bank charges for Royal Funds Transfer
• Other Office Administration/Accounting duties as required by the Manager/CFO
• Assist with Front Desk/Reception duties, processing of cash receipts and others as required
• Prepare Tax Certificates for law firms
• Prepare Monthly Arena billings and Collections
• Monthly pension remittances to pension provider
• Track absenteeism (vacation/sick/family/personal time)
• Serve as backup for Departmental Administrator/Customer Service